Define dating program invoices

01-Jun-2020 08:17 by 3 Comments

Define dating program invoices

Extended acceptance periods must not be a routine agency practice and must be used only when necessary to permit proper Government inspection and testing of the supplies delivered or services performed.

(A) For a final invoice, when the payment amount is subject to contract settlement actions, acceptance is deemed to occur on the effective date of the contract settlement.

(1) For a final invoice, when the payment amount is subject to contract settlement actions (release of claims), acceptance is deemed to occur on the effective date of the settlement.

(2) For the sole purpose of computing an interest penalty that might be due the contractor, Government acceptance is deemed to occur constructively on the 7th day after the contractor completes the work or services in accordance with the terms and conditions of the contract (see also paragraph (c)(2) of this section).

For the sole purpose of computing an interest penalty that might be due the contractor— (A) Government approval is deemed to occur constructively on the 7th day after the designated billing office receives the contractor estimates (see also paragraph (c)(2) of this section).

(B) If actual approval occurs within the constructive approval period, the Government must base the determination of an interest penalty on the actual date of approval.

“Mixed invoice” means an invoice that contains items with different payment due dates.

“Payment date” means the date on which a check for payment is dated or, for an electronic funds transfer (EFT), the settlement date.(b) This subpart does not apply to contract financing payments (see definition at 32.001).As used in this subpart— “Discount for prompt payment” means an invoice payment reduction offered by the contractor for payment prior to the due date.(iii) If the designated billing office fails to annotate the invoice or payment request with the actual date of receipt at the time of receipt, the payment due date is the 30th day after the date of the contractor’s invoice or payment request, provided the designated billing office receives a proper invoice or payment request and there is no disagreement over quantity, quality, or contractor compliance with contract requirements.(2) The constructive acceptance and constructive approval requirements described in paragraphs (c)(1)(i) and (ii) of this section are conditioned upon receipt of a proper payment request and no disagreement over quantity, quality, contractor compliance with contract requirements, or the requested progress payment amount.(b) When drafting solicitations and contracts, contracting officers must identify for each line item number, subline item number, or exhibit line item number— (1) The applicable Prompt Payment clauses that apply to each item when the solicitation or contract contains items that will be subject to different payment terms; and (2) The applicable Prompt Payment food category (which item numbers are meat or meat food products, which are perishable agricultural commodities), when the solicitation or contract contains multiple payment terms for various classes of foods and edible products.

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